The Importance of Storing Confidential Information Securely

In digital or physical form, storing confidential information is an important consideration for companies that are committed to privacy. A privacy breach can have serious consequences, ranging from loss of revenue, to a sour reputation. HIPAA regulations could force a health care provider to large fines if access to patient records fall into the wrong hands. A corporate trade secret that falls into the wrong hands could have a negative effect on a business’s competitive advantages.

It is an excellent idea to develop guidelines that will ensure the secure handling of sensitive data without impacting the efficiency of workflow. It is essential to ensure that employees lock their cabinet doors and filing cabinets at the end each day, shut down their computers and put away their documents. When choosing and using a third-party service providers who handle sensitive information, it’s crucial to think about security. Look for a service that provides collaboration and file sharing in encrypted format.

The encryption technology can be used to protect confidential information, both in paper and digital form. When you are done disposing of confidential documents you must shred them. Do not dump them in a trash bin or recycling container; criminals may be able to sort through these containers to uncover confidential information.

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